Create a bibliography
If you use citations in your Word documents, you might need the bibliographic specs for each source that you have referenced.
Before you create the bibliography, make sure you have replaced all placeholders with a proper citation (How to create citations, see How to create a citation). If you inserted a placeholder for a citation, the source will not appear in the bibliography. However, if you later replace the placeholder with source information, the bibliography will be automatically updated, and the new source will be added to the bibliography.
To create a bibliography, follow next steps:
1. Place the cursor where you want to insert the bibliography.
2. On the References tab, in the Citations & Bibliography group, click the Bibliography button and then do one of the following:
- Choose one of the built-in styles in the drop-down menu.
- Select Insert Bibliography at the bottom of the menu. You will need to add a heading, and you cannot automatically update the bibliography.
Word creates the Bibliography or the Works Cited based on the sources:
You can change style of your bibliography by doing the following:
- right-click on the bibliography,
- choose Styles in the popup menu:
- choose style in the list or create your own style:
These templates could, instead, go in the ...
Every Word installation will have a User Templates folder upon installing the software. That is always the location of the normal template.
The Workgroup Templates Folder is a second top-level folder used to store document templates. (As with the "User Templates Folder", "Workgroup Templates Folder" is a description, not a necessarily a name.) Unlike the User Templates Folder, there is no default name or location for the Workgroup Templates Folder. In addition, there is no folder upon installation, you need to create one. I call mine "Shared Templates" and it is kept on the server in a folder that is mapped as the "G:\" drive by the network. (And at home I use the assign command to map a folder in the same way so that I can transfer work back and forth.)
This is set up the same way as the Templates folder except that the folder is in a location accessible to all users (perhaps as read-only). Like the Templates folder, folders established in the Workgroup Templates folder will show up as Tabs when you use the File => New command (Word 2000 requires at least one template in the folder for it to show up). Once you have created a Workgroup Templates folder, you need to modify the settings for each user in Word.
See Workgroup Templates for how to set or modify this in the different versions of Word.
This should be a different folder than the User Templates folder even if on the same computer. For an example of templates designed for placement in Workgroup Folders look at any of the Sample Forms listed under additional materials. If it is on the same computer as the User Templates folder, it should be in the folder that holds the Templates folder, not in the Templates folder. This folder is normally named "Microsoft Office." It's location will vary by version of Word as well as Operating System. See the bottom of How to Open the Normal Template for the variations. The User Templates and Workgroup Templates folders (and their subfolders) are the usual location for document templates. Note that these locations are set initially by the Office Setup program (possibly using network administration policies).
If there are form documents used throughout an office, department, household, or business, they are best stored as Workgroup Templates. Generally the workgroup templates are prepackaged templates for use by more than one user, often company-wide. They can be used by an individual to distinguish work templates from personal templates or finished templates from development templates.
You can change the location of your user and/or workgroup templates folders but doing so changes it for all Office programs, not just Word.
Global templates are one type of "Add-In" for Word. Global templates are different from document templates, so different in function that giving both the name template causes endless confusion. They are normally not "attached" to any document and normally do not contribute text or styles to any document. They are excellent vehicles for holding and sharing Autotext, Macros, Keyboard Shortcuts, and Toolbars. In Ribbon versions of Word, they also can hold Building Blocks and QAT and Ribbon modifications. You can make any template global with:
Tools => Templates and Add-Ins ... => Add (button)
In Ribbon versions of Word you click the Document Template button on the Developer Tab
A file open dialog box will open showing the User Templates folder's contents to choose from. You can, though, add a template that is located elsewhere. Since they don't contribute text and are not used to start new documents, global templates are probably best kept elsewhere (and not in the Workgroup Templates folder either). If you add a template as an Add-In this way, it will remain global until you restart Word. At that time, you could add it again, if you wanted to do so. Or, you could make it load automatically on startup by putting the template or a shortcut to the template in the Word Startup Folder. This is not the Startup programs folder in your Start menu, but rather one specifically for Word. You can find (or change) its name and location. See Where Is (What Is) My Word Startup Folder?
Note, Word uses templates (.dot, .dotx and .dotm files) not documents (.doc, .docx or .docm files) as Add-Ins when placed in the Startup Folder. Word will not use ordinary documents, with or without macros, as automatically loaded Add-Ins.
Sharing a Global Template on a Network
If a global template is to be shared over a network, it should be placed in a folder on the network server to which all users have file read access. Each user's network login file should be set to copy the file to the user's personal startup folder when the user logs onto the network if the network version is newer than the user's version.That way you can update the template without everyone having to be off from Word when you do it. (The personal startup folder can be on a network drive or a local drive; my preference is to use a local drive so that users have access to it even when offline.)
If you can't work with the login scripts or aren't worried about updating the template you will probably want to use shortcuts (Mac: aliases) to it in each user's Word Startup folder. That way, any changes will automatically update everyone's Word. If it is your own and not shared you can either put it in your Startup folder or keep it elsewhere and use the shortcut to load it into Word.
Note that since Word 2000, Word has recognized two startup folders to hold global templates. The first is the folder designated as the Word startup folder under
Tools => Options => File Locations (tab)
In Ribbon versions of Word you find Word Options (Under the Pizza button in Word 2007, File in Word 2010-2013) (Word) Options => Advanced => File Locations (button)
The second is the Office Startup folder. Its location will vary depending on both the Operating System and the version of Word (Office) being used. I believe that the Word Startup folder can be different for each user in later versions of Windows but that the Office startup folder will always be in the Programs folder rather than in the user profile.
Beginning with Word 2007, Add-Ins that only share AutoText (no macros or QAT modifications) can also be placed in the Building Blocks folder. See here for information on the location of that folder.
Examples of global templates can be found in the Legal Toolbars, the Letterhead System and the Gender Toolbars. Information on moving / copying customizations to a global template can be found in Moving (Sharing) Customizations in Microsoft Word.
Templates are one type of global Add-In, another is the .com file (since Word 2000). Those not Word files and are beyond the scope of this article. In the versions of Word that use both, you can find out which ones are installed and enable/disable them.
You can download some free Add-In templates from:
Word Downloads Page - samples of files that work as Add-Ins